Workflowy |Note, List, Outline

4,4
9,07K reviews
500K+
Downloads
Content rating
Everyone
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About this app

Workflowy is a clean and distraction-free app that helps you quickly capture notes, plan your to-do's, and get organized.
Simple to use, but incredibly powerful, Workflowy can help you manage all the information in your life.

With Workflowy you can:
āš”ļø Capture notes and ideas in an instant
šŸ· #Tag and @assign items for easy access
āœ… Mark to-do tasks with one-swipe completion
šŸ“· Upload photos and files from your device
šŸŖ† Organize complex ideas with infinite nesting
šŸ„ Manage your activities using kanban boards
šŸŒŽ Share notes and collaborate in real-time
šŸ” Filter your entire Workflowy in seconds
šŸ”— Embed YouTube videos and tweets

Workflowy automatically syncs across all your devicesšŸ“±šŸ–„ and auto-saves all your data šŸ’¾ . No more missing notes or lost files

Workflowy is used by šŸ—£

āžœ Mike Cannon-Brookes, CEO of Atlassian, a company worth over $10 billion
āžœ Farhad Manjoo, the New York Times technology columnist
āžœ Slack's founders
āžœ Nick Bilton, New York Times Bestseller and author of 'Hatching Twitter'
āžœ Ian Coldwater, Open Source Security Foundation board member
āžœ Thousands of entrepreneurs, writers, engineers, scientists, creatives and students across the globe

Feature highlights ✨
•Infinitely nested lists
•Works offline
•Automatically syncs with desktop and web versions
•Simple document sharing and permissions
•One swipe item completion
•Kanban boards
•Global text search
•Expand and collapse lists
•Tap and drag to move items around
•Highlight text, color tags
•Tag and assign items
•Mobile keyboard shortcuts
•Mirrors (Live copy)
•MFA (Multi-factor authentication)
•Item starring
•Date tags
•YouTube and tweet embeds
•Auto-backup to Dropbox
Updated on
07 Jul 2025

Data safety

Safety starts with understanding how developers collect and share your data. Data privacy and security practices may vary based on your use, region and age. The developer provided this information and may update it over time.
This app may share these data types with third parties
Financial info, App activity and App info and performance
This app may collect these data types
Location, Personal info and 4 others
Data is encrypted in transit
You can request that data be deleted

Ratings and reviews

4,4
8,53K reviews
Jonathan Northrup
13 June 2025
I love Workflowy, and have used it every day for years. However, a recent change in the app has made me lower my rating from 5 to 4. It used to be that when I closed my keyboard, the cursor would disappear, allowing me to then move bullets around easily. But now the cursor stays in place even after I close the keyboard. If I want to move a bullet, I must first long press on a different bullet or open/close a bullet to get the cursor to go away, and THEN I can move bullets around.
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C DeLeon
29 November 2020
I love, use, even happily pay monthly for computer browser version, have for over a year. Replaced Trello for many things I used to use solo (non-collab) boards for. But as of the Nov 25 update I often can no longer insert a new bullet with the new line key like I have since I started using it? I've come to count on this for making notes, and how I cannot. I hope they fix the app's basic functionality soon. Still works fine in browser.
19 people found this review helpful
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Alison Haigh
17 March 2023
I love everything about this app. I use it on desktop too. It's minimalist, has lots of capabilities without being complicated or overcrowded. Its fantastic for organizing my thoughts and tasks in a conceptual and non-overwhelming way. I do find it's not ideal for taking down informational notes at, say, a presentation--but that may be bc I prefer pen and paper for that. Overall 10/10 app, highly recommend trying.
11 people found this review helpful
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What's new

Bug fixes:
- Keyboard accessory isn't showing;
- With keyboard open, the app can't scroll to bottom of the node.

Have questions or suggestions?
Find us on Twitter @WorkFlowy, Reddit r/Workflowy or the Workflowy Blog/Help Center.